CONSTITUTION OF THE STATE SYSTEM OF HIGHER EDUCATION-MATHEMATICS ASSOCIATION
Adopted: April 15, 1988
As amended: May 25, 1995
ARTICLE I: NAME AND CONSTITUENCY
100.101 The name of this association shall be ‘State System of Higher Education – Mathematics Association’ (SSHE-MA), herein referred to as the Association.
100.102 This Association shall be made up of those Higher Education educators in Pennsylvania who are involved in courses or programs that are considered to be a part of mathematics or the mathematical sciences.
ARTICLE II: PURPOSE
200.101 To further the propagation of mathematics and mathematical sciences education within member institutions throughout Pennsylvania.
200.102 To provide a forum for the discussion of common problems within the member institutions as related to mathematics and mathematical sciences education.
200.103 To encourage cooperation within the member institutions as related to mathematics and mathematical sciences education.
200.104 To encourage coordination of activities within the member institutions related to mathematics and mathematical sciences education.
ARTICLE III: MEMBERSHIP
300.101 All departments whose primary mission is mathematics and mathematical sciences education within SSHE shall become departmental members by signature to this constitution at its adoption or by vote of the membership of the Association.
300.102 All full-time faculty of those departments which are departmental members of the Association shall be members of the Association.
300.103 Any other full-time or part-time faculty members involved in mathematics and/or mathematical sciences education who are approved by a 2/3 vote of the members present and voting at any annual meeting shall be members of the Association.
ARTICLE IV: EXECUTIVE BOARD
400.101 The management of this Association shall be vested in an Executive Board, subject to the directions and resolutions of the membership of the Association. The Executive Board shall consist of such members as shall be provided in the By-Laws of the Association.
400.102 The Chairman, Vice Chairman, Secretary and Treasurer shall be the officers of the Association. All officers shall serve for a period, and shall be elected and qualified in a manner, as provided in the By-Laws.
ARTICLE V: AMENDMENTS
500.101 This constitution may be amended by the vote of at least 3/4 of the members present and voting at any annual meeting provided that notice of such amendment shall have been provided to all members prior to the meeting.
ARTICLE VI: TERMINATION
600.101 The Association shall have perpetual existence unless sooner terminated by the vote of at least 3/4 of the members present and voting at any annual meeting provided that notice of such termination vote shall have been provided to all members prior to the meeting.
600.102 Should the Association ever be dissolved, its property, real and chattel, tangible and intangible, shall be bequeathed to the Pennsylvania State System of Higher Education.
BYLAWS OF THE CONSTITUTION OF THE STATE SYSTEM OF HIGHER EDUCATION-MATHEMATICS ASSOCIATION
Adopted: April 15, 1988
SECTION 1: MEMBERSHIP
1.100 Any department that is in State System of Higher Education of Pennsylvania desiring to join the Association may make application to the Executive Board. The Executive Board shall investigate the application and shall make a recommendation to the general membership, where a 2/3 favorable vote of members present and voting shall admit it to the Association as a departmental member.
1.200 Any individual who is a full-time or part-time faculty member and is not a full-time faculty member within a department which has departmental membership in the Association and desires to join the Association may make application to the Executive Board. The Executive Board shall investigate the application and shall make a recommendation to the general membership where a 2/3 favorable vote of members present and voting shall provide membership to the individual.
SECTION 2: MEETINGS
2.100 The annual meeting of the Association shall be held with the time an place to be decided by the membership or the Executive Board.
2.101 Nature of the annual meeting, starting time and place thereof, shall be given to each member at least four weeks prior to the meeting.
2.200 Special meetings for any purpose may be called by the Chairman of the Executive Board. The Chairman must call a special meeting upon written request of at least 20% of the membership of the Association.
2.201 Notice of special meetings, stating time, place and purpose(s) thereof, shall be given to each member at least two weeks prior to the meeting.
2.300 The number of members present at any annual or special meeting shall constitute a quorum and be sufficient to transact business by a majority vote. At least 50% of the departments that are departmental members must be represented.
SECTION 3: EXECUTIVE BOARD
3.100 The Executive Board shall act on behalf of the general membership between annual or special meetings.
3.200 The Executive Board shall consist of one representative from each of the departments which are departmental members and a Program Chair and Assistant Program Chair for the annual meeting. Their one-year term shall terminate at the conclusion of that annual meeting.
3.300 Each member of the Executive Board shall be a full-time member of the department he/she is representing and shall be selected by the member’s department for a term of one year.
3.301 An unexpired term on the Executive Board will be filled by a member selected by the member department.
3.400 The Officers of the Executive Board shall be a Chair, Vice Chair, Secretary and Treasurer elected from the membership of the Executive Board by the entire membership of the Association.
3.401 The Chair shall preside over all meetings of the Association and of the Executive Board. He/she shall appoint all special committees, fill all vacancies in any standing committees, and be a member exofficio of all committees. He/she shall present a report each annual meeting on the work of the Association during the preceding year. He/she shall be the official representative of the Executive Board and of the Association whenever the need arises for the Executive Board or the Association to be represented.
3.402 The Vice Chair shall, in the absence of the Chair, exercise all the duties, and responsibilities of the Chair. In addition, he/she shall exercise such other powers and perform such other duties as directed by the Executive Board.
3.403 The Secretary shall keep the minutes of the meetings of the Association and the Executive Board, and shall perform such other duties and exercise other such powers as shall be prescribed by the Executive Board.
3.404 The treasurer shall be the custodian of the funds of this Association and shall make all payments in accordance with the decisions of the Association or of the Executive Board upon the order of the Chair or Secretary. The Treasurer shall keep an accurate, itemized account of receipts and expenditures, and present a full report at each annual meeting, and a general report at each Executive Board meeting, when so required.
3.501 Meetings may be called by the Chair, and must be called upon written request of 50% of the members of the Executive Board. Reasonable notice shall be given to each Executive Board Member prior to the meeting.
3.502 A majority of the members of the Executive Board shall constitute a quorum and be sufficient to transact business.
3.601 An Executive Committee consisting of the officers of the Executive Board shall be responsible for the Association’s business between Executive Board meetings.
3.602 An unexpired term of an officer shall be filled by the Executive Board.
3.603 Careful minutes of all meetings and decisions must be kept, and copies transmitted to all members of the Executive Board as soon as possible.
3.604 The Executive Committee shall be accountable before the Executive Board and the Association for all decisions made.
SECTION 4: DISASSOCIATION
4.100 Should any individual member or departmental member wish to disassociate themselves from the Association, they shall do so by submitting written notice of the same to the Executive Board 90 days prior to the annual meeting.
SECTION 5: AMENDMENTS
5.100 The By-Laws may be amended by at least a 2/3 vote of the members present and voting at any annual meeting.
SECTION 6: MEMBERSHIP DUES
6.100 Department membership dues are $50.00 per annum for each member department payable at the annual meeting.
6.200 Individual membership dues of $5.00 per annum will be assessed each individual member (not associated with a member department), payable at the Annual Meeting.
SECTION 7: MANNER OF CONDUCTING BUSINESS
7.100 Except for those things which are dealt with in these By-Laws and in the Constitution of this Association, all business shall be conducted using Robert’s Rules of Order.